Everything in Mailpitcher

A proper inbox

Everyday email from every mailbox you own, in one list that feels like Gmail or Apple Mail.

All inboxes, one list

Every connected mailbox side by side, or one at a time. Replies go out from the address the email came to.

Conversations

Your pitch, follow-ups and their reply grouped into one thread.

Search

Instant search over synced mail, plus a search on your provider for older mail, and loading older mail on demand.

Schedule send and undo

Pick tomorrow morning, Monday morning or any time; take an email back within 3 seconds of sending.

Follow-ups on any email

Up to 3 on a single email, in the same thread, cancelled the moment they reply.

Rich text and images

Bold, lists, links and images; paste from Google Docs or Word and the formatting comes with it.

Attachments

Attach by picking or dropping files; download what you receive; forwards keep their attachments.

Folders that match webmail

Inbox, Drafts, Sent, Spam and Trash as on your provider; archive, star, spam and delete act there too, one at a time or in bulk.

Address suggestions

To and Cc suggest people you've emailed before.

Private images

Images load through Mailpitcher so senders can't see your IP or location, and you can ask before showing them.

Notifications

Browser notifications for new mail, live updates without reloading.

Keyboard first, bookmarkable

Shortcuts for everything you do often; every folder, conversation, outreach and project has its own link.

Outreach you control

Personalized bulk email from your own mailboxes, sent only to the people you choose.

Paste a sheet or upload a CSV

Columns become merge tags; duplicates and opted-out addresses are skipped; add people by hand with custom fields.

Merge tags your way

{{first_name}} or BuzzStream-style [first_name], with fallbacks like {{first_name|there}}, and any custom column.

Checked before sending

A preview per recipient and a warning about any placeholder that wouldn't be filled.

You pick who gets it

Adding people never sends. Save keeps everything; tick recipients and choose Send sequence, or Save & start for the whole list.

Follow-ups that stop on reply

Up to 4, always in the same thread, from the same mailbox, under the subject each person got.

Review & send

Go through first emails one by one, exactly as they'll arrive: send, skip, edit just this one, or pick the mailbox. Their follow-ups then run on their own.

Manual mode

Set an outreach to send first emails only by hand, from Review & send; follow-ups stay automatic.

Edit while it runs

Reword any email or add a follow-up while it runs; changes apply to emails not sent yet.

Duplicate

Copy an outreach as a new draft, with or without its recipients, or with just the winning subject. Results never copy, and nobody is emailed until you start it.

Mailbox pools

Send one outreach from several mailboxes, each within its own daily cap.

Results

Contacted, replies, reply and bounce rates, a 14-day chart, results by step and by mailbox, CSV export.

Subject tests, judged on replies

Find the subject line that gets answers, then send the rest with it. No tracking pixel in your pitch.

Split by count

Give each subject a number of people, like A: 40, B: 40, C: 20. Everyone past the counts goes to one variant you choose, or is spread evenly. Set one to 0 to pause it.

Replies, not opens

Mailpitcher has no open tracking, by design. A variant is only called likely better once each side has 30 sends and the difference is unlikely to be chance.

Send the rest with this one

One click freezes the test at who's already assigned; everyone else, and anyone you add later, gets the winner, marked with a Winner badge.

Threads stay whole

A follow-up replies under the subject that person actually got, so a test never splits a conversation.

A Sequences tab per client

Every outreach in a project in one table: sent, replies, reply rate, bounces, and how many reached Agreed and Live.

Compare

Set the sequences' emails side by side, first email against first email, with every subject test underneath.

Natural timing

Emails that arrive as if you sent them by hand through the day, not in one burst at 9:00.

Calm and Spread out

Each day is planned up front: everyone due gets a random time across your sending window, at least 60 s (Calm) or 30 s (Spread out) apart per mailbox.

Follow-ups land naturally

With either pace, a follow-up goes at a random time in the window on the day it's due, not to the minute a set number of days later.

Steady or your own gap

Steady sends back-to-back from the start of the window; Custom sets the gap in seconds. Keep a default per account or per client.

Hours, weekdays and dates

A window to the minute in your recipients' time zone, weekdays only if you like, or first emails only on dates you pick, up to 3 months ahead.

Told when it won't fit

The pace box says how many go out each day, and Save & start warns you when not everyone fits in your dates.

A Queue you can read

Every email still waiting, by day: its exact planned time or an estimate, with the mailbox and subject variant.

Sending that keeps mailboxes alive

Guardrails that protect your mailboxes' reputation, on by default.

Daily caps

100 sends a day per mailbox by default, 50 a day for a new mailbox's first 3 days.

Every recipient counts

Emails you write yourself count toward the cap too, one per recipient, so a long Cc line can't slip past it.

One sequence at a time

If someone is already in another active sequence, their first email here waits until that one ends. On by default.

Do-not-contact list

Bounces, unsubscribes and spam complaints go on it automatically, plus anyone you add. It's checked again at the moment of sending, for outreach and single emails alike.

Bounce brake

An outreach pauses itself when a mailbox's bounce rate passes 5% (after 20 sends).

Usage at a glance

Sent today, 30-day totals, reply and bounce rates, and each mailbox against its cap.

Demo mailbox

Try outreach with fake replies and bounces before touching a real mailbox.

A board for every client

Each client or site gets a board. Prospects move along it on their own as your outreach sends and people reply.

Pipeline stages

New, Contacted, Replied, Negotiating, Agreed, Live; drag cards or switch to a table.

Your CSV's columns

Every column you import, like DR, niche or local time, becomes a table column you can show, hide and sort.

Filters you can share

Filter on any column, match all rules or any, see them as chips, and send the view as a link.

Select in one click

The first 25, the first 200, or everything that matches.

Straight into a sequence

Add the selection to a new or existing outreach, or pull a project's prospects into one. People already on it are skipped, and nothing sends.

Every prospect's story

Open one to see your emails both ways, each outreach they're on with the subject variant they got, and what goes next.

Prices, links and the funnel

The agreed price and live link on each prospect, total spend, and how far prospects got.

Templates and exports

Pitches saved per client, copyable into any tool, and a CSV of every prospect for your report.

Signatures that look right everywhere

Build one in a minute, or bring the one you have. One per mailbox, swapped when you change From.

10 layouts

From photo left and dark card to spreadsheet and text only, built to hold up in Gmail, Outlook and Apple Mail, light or dark.

Photo or initials

A photo is cropped square with the face in frame and sized for Outlook and Gmail. Or use your initials in your accent color: nothing to host.

Buttons, banner, small print

Up to two buttons, a banner and a disclaimer under any layout.

Paste the one you have

Copy a signature from Google Docs or Word and the layout and links stay; its Docs images are copied over so they don't expire.

No account? Try the free email signature generator

Your AI assistant, in the loop

On Pro, connect Claude or any MCP client with a personal token.

Read and search

Find conversations and read whole threads.

Draft and send

Drafts, replies in a thread, HTML, scheduled sends and follow-ups.

Run outreach

Create outreach, add people, choose who gets the sequence, edit emails, pause.

You approve the sends

Emails, outreach starts and edits to running outreach wait in Scheduled until you click Approve. You can let a token send on its own.

Email text stays data

Text from emails reaches the assistant marked as email content, not instructions.

Same limits as you

Every action goes through the same caps, suppression list and checks; revoke a token any time.

Set up in minutes, help on every screen

You shouldn't need a manual. There's one anyway.

Gmail, step by step

A guided wizard for Gmail, Yahoo and iCloud: turn on 2-Step Verification, create an app password, paste it, with a drawing of where to click at each step.

A welcome tour

A short tour when you first sign in, then a few tips the first time you open each screen.

Press ? for help

Tour the page you're on, or type what you need in Find a feature and go straight to it.

A Help Center

Step-by-step guides for every feature, with a drawing of each screen.

Open the Help Center

Security and privacy

Built for mailboxes that matter.

Sign-in links, no passwords

A one-time link by email; nothing to leak or reuse.

Two-step sign-in

An authenticator code before connecting a real mailbox or sending, with backup codes.

Trusted devices

You choose how often a browser is asked for a code again, and can forget devices.

Sessions

See where you're signed in and sign out anywhere.

Encryption

Mailbox passwords, tokens and cached message bodies are encrypted; bodies are kept for 30 days only.

EU hosting

Servers in Frankfurt; your mail stays with your provider.

Make it yours

An inbox you'll want to keep open all day.

Light, dark or auto

Follows your system, or set it.

12 color schemes

From Slack-style Plum to Girly Pop. Tap one on the right to try it.

Your own colors

Go further and pick the color of each part yourself: accent, background, sidebar, text, selection, unread dot and highlights, with a live contrast check so it stays readable.

Fonts

System, Reading, Rounded, Neue or Mono.

Works on your phone

The same app, laid out for small screens.